Spotting a phishing email can be difficult. Scammers have devised ways to make spoofed, or phishing emails look legitimate. It requires an in-depth analysis of an email to determine whether or not it is genuine.
Much as keeping your eye open can be a good measure of detecting and consequently blocking these lot of malicious emails, applying additional security measures yields better results. That is why organizations and individuals work hard to thwart the efforts of phishers.
The outlook is built with some features to curb phishing attacks. Applying such features is one practice on how to stop phishing emails outlook.
This article focuses on how you can slow down or completely prevent phishing attacks on outlook. If you have an outlook account or you want to know how to deal with phishers on outlook, read this article to the end.
First, let’s look at how to manage emails and control spam in an outlook account.
How to Stop Phishing Emails in Outlook
Within the outlook system, there are features specifically made to reduce scamming and phishing attempts. Keep in mind that phishers are always looking for sensitive information to use to their advantage. They keep abreast with modern technology, which makes them intelligent people.
However, information security systems have been beefed up to ensure that their effort is fruitless.
Let’s look at some of the ways to deal with these online scammers.
You can report an abusive email to law enforcement agencies, especially if they come with threatening messages. Besides, you can report malware and content infringement if they violet Microsoft service agreement.
If you suspect that an email is a phishing or spoofing attack, you can report to Microsoft through the following procedure.
- Go to your message inbox list and select the message or the messages you want to report
- Above the reading pane, select junk>phishing>report. This is an automatic way to notify the message sender.
The items you marked as phishing emails will all be moved to the deleted items folder. Messages you mark as phishing scams and report, only reports the sender. The action does not block the sender. So you’ll still receive such phishing emails.
To block the sender, you have to add him/her to your blocked sender list.
Use block sender frequently
Outlook has a Block Sender feature. This feature is essential in controlling intrusive spam email. With proper settings, all phishing emails will be moved to the junk email folder. However, this feature has limitations; it works best if you receive less than 12 emails per day.
It is easy to block phishing scam emails:
Select the spam email and right-click on it. A drop-down menu list appears. Select Junk from this menu and finally Block Sender.
Alternatively, you can use this route: select Home>Junk>Block Sender. Outlook will mark the email message and relocate it immediately.
The best thing with the Block Sender frequently is that it automatically adds the sender to the junk email folder.
Set up a blocked sender list
You can use a Blocked Sender list to manage spam emails that come from a single sender, i.e., single ISP or country. Such emails usually impersonate legitimate companies.
For instance, phishers can impersonate yahoo.com to send emails as yahoo6.com. Similarly, they might send emails with epapypal.com address purporting to be PayPal.
Blocked sender list, allows you to block these emails based on their source. The common source that you can prevent includes companies, country ISP, and group among other criteria available.
Do you want to know how to stop phishing emails outlook under Blocked Sender list? Select home > junk > junk email option then click the blocked sender’s tab. Click the add button to enter country code, group domain, or even a fake company.
At times you may block these emails, but still, they make it to your outlook inbox. The best solution here is to use Wildcards. Wildcards address the challenges that hackers use, i.e., inventing new email addresses to use in their phishing attacks.
To use Wildcards, enter a one all-inclusive email address *@*.com into the blocked sender list instead of entering individual spam emails address into your blocked sender list.
Phish alert button
A phish alert button is necessary for alerting you of incoming phishing emails. Most organization usePhish Alert Button(PAB) in the mail client to curb phishing emails. To get a better result, it essential that you learn how this tool works when to use, and why you need it.
When do you use the PAB?
If you are convicted that you have received a dangerous or phishing email attack, click on the Phishing alert button (PAB). The PAB automatically deletes emails from your inbox. Besides reporting the suspicious emails, PAB forwards the emails to the designated contacts within your organization for further analysis.
PAB sends all emails to the Block List once you click it. Before using this tool, you must be sure that the email is suspicious or malicious. If the email is mere spam or part of marketing emails using the PAB can delete potentially essential files before you read their content.
How do you use the PAB tool?
The PAB is usually installed. You can use it in two ways.
First, the PAB add-ins appear at the top of your outlook client. In such a case, you can report an email as a phishing attack using the procedure below:
- Open the email, and Click the phishing alert button
- This followed by a prompt asking you if you want to report the email as a phishing email. If you really want to report the email, click yes. However, if you do not want to report the email, click on No.
Second, PAB add-in appears as a clickable phishing alert tab in an opened email. To report an email as a phishing alert in his case, follow the following steps.
- Click the phishing alert tab. This opens a drop-down screen.
- A prompt pops up on the screen, and ass you if you want to report the email as a phishing email. If you are ready to report it, then click on the phish alert button to report the email.
In both methods above, the email you report is forwarded to the email address designated by your Company. Also, this action deletes the email from your inbox.
Mistakes do occur. If you report an email by mistake, you can retrieve it from your trash folder. That is the best part of this system.
Why should you use PAB?
Typically, suspicious emails must be reported. Reporting malicious emails is one of the best ways on how to stop phishing emails outlook. It helps you stay safe; because all emails that are suspected to be phishing attacks are sent to experts for further analysis.
When you report an email, Companies are able to determine the number of phishing emails that reach the inbox of employees and clients. Knowing loopholes of routes of possible vulnerabilities, helps an organization/company defend itself in a better way against similar attacks in the future.
Outlook comes with an advanced options feature to deal with phish emails. With this feature, you can rule based on specific criteria. This helps manage both phish emails and spam emails. For instance, you can create a rule to automate a process that kills spam attacks in your outlook email.
To do so, select Home> rules > create a rule. A dialogue box pop-up -click the advance option, and you are good to go.
In the rules, the wizard dialogue box outlook asks: which conditions do you want to check? A list pops up which you can scroll through to choose a condition that applies to your situation.
The second question that outlook asks is, what do you want to do with these messages? It gives options for the action to take. Go through them and select the most appropriate.
The outlook is smartly created. It further asks you if there are exceptions. You can select exceptions if you so wish.
Common types of phishing emails
Talking about how to stop phishing emails outlook without understanding the common types of phishing attack scams may not result in great results. Below are some of the emails that are typical to scammers.
- Verify your account how lest we close it: uses threatening language
- Please help, I am stranded: sounds genuine
- Forward this email to (50) people to earn a reward: an email with a false promise
- We are rewarding our loyal customers. Just send your personal details via the link provided: this email comes with a guarantee and a link to follow. In the link, you’ll find a place to give your personal data.
Do these situations look familiar? All of them are scams. Yes, you heard that right. You need to protect yourself by following the next simple rules:
- Never click on links in an email, especially if you are suspect it to be malicious
- Do not reply to emails asking for your personal information
- Do not open attachments sent to you via email
- Always contact the Company if you receive an email that seems originate from the Company. Contact them through email or phone.
The outlook is a very excellent email service provider. Phishing attacks occur on all mail providers. So having an idea on how to stop phishing emails outlook can go a long way in saving your information. Blocking senders, creating a block list, sorting emails based on rules, and using the phishing alert button are some of the best ways to prevent phishers actions on outlook.